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If you are seeking a unique venue to host your special event the New Britain Museum of American Art has multiple spaces to meet your needs. Especially well-suited to intimate weddings, corporate functions and private parties, the 2,010- square-foot, cherry-paneled Stanley Works Center and adjoining 940-square-foot Café on the Park overlook picturesque Walnut Hill Park through eight floor-to-ceiling windows. Though these are the primary dining areas, your guests are encouraged to wander through the Museum during your cocktail hour to view one of the most magnificent collections of American art in the country. The Stanley Works Center is the main dining/reception area, accommodating up to 150 guests for a sit-down or buffet dinner or 285 for a standing reception. The Café will provide space for a bar and hors d’oeuvres, buffet, dessert stations and/or a dance floor. Moser Library can also be rented separately for smaller events or meetings. If you prefer an alternative arrangement to one large room, your cocktail reception can be free-flowing throughout the galleries, allowing your guests to take full advantage of viewing the art while sipping their wine and dining on delicious hors d’oeuvres. The outdoor terrace connected to the Café can be an extension of your rental space, allowing extra seating, bars, or perhaps just conversation space. All rental space bookings, food, beverage, and rental service will be provided by the Museum’s preferred award-winning caterer Jordan Caterers of Cheshire. Please contact Maggie Bascom (860) 229-0257, ext. 209 This e-mail address is being protected from spam bots, you need JavaScript enabled to view it for more information on booking your event. Download Museum rental photos and by P. Vanderwarker
New Britain Museum of American Art Facility Rental Terms and Conditions The New Britain Museum of American Art, a non-profit institution is foremost an art museum. Its buildings and art collection is the responsibility of the Museum staff and all guidelines are to ensure the safety of our collection. The following is a list of general policies. The Museum requires all clients to work with a designated event coordinator. Rental Exclusions We retain the right to refuse rental deemed inappropriate to the art museum environment. Art is not to be included in any rental event in the museum. Only artwork that is part of an exhibition selected by the curators will be shown at the museum. Fundraising events are prohibited. Date Reservation/Contract The New Britain Museum Manager of Visitor and Volunteer Services or Event manager will be glad to check a date for your event. An event rental space, date and event duration contract will be drawn up for your event; Payment must be made out to The New Britain Museum of American Art care of Manager of Visitor and Volunteer Services and is due with the signed contract. ONLY upon receipt of a signed contract and payment will your event date be confirmed and secured on the Museum’s calendar. Viewing the Space Anyone wishing to preview Museum space should schedule and appointment with event manager Maggie Bascom at (860) 229-0257 ext. 209. Catering The New Britain Museum has an exclusive catering contract with Jordan Caterers of Cheshire. Party Planners Jordan Caterers provides party planning services through a designated event coordinator. All third party event planners are prohibited. Alcohol Jordan Caterers retains a liquor license, and by law must provide any liquor, beer, and/or wine used at any function held at the Museum. A guest may never furnish their own alcohol. Catering Guidelines All food provided must be prepared by the caterer, and all food must be continuously monitored with particular concern to sternos. There will be no cooking stations at events. Caterer will be responsible for cleaning any areas used for setup and breakdown. This includes sweeping around buffet areas and mopping any prep areas such as the catering kitchen, Moser Library and education studio or other areas as needed. The caterer is also responsible for taking all trash to the dumpster and returning all trash cans to the loading dock. Vendors A vendor is defined as any company or person providing any type of service during your event. This includes but is not limited to: florist, contract staff, Rental Company, cake maker, band, or audio visual staff. The caterer is required to inform the event coordinator of all vendors no less than fourteen days prior to the event and vendors must complete a walk through of the Museum with event staff within 10 days of the event. A list of event vendors and schedules of arrival times must be submitted to the event coordinator no later than 10 days prior to the event in order to schedule deliveries and security access. All vendors and staff must enter through the security entrance near the loading dock and sign in upon arrival. Vendors are allowed the contracted breakdown time; any time overages will be added to your final bill. All vendors must be monitored by catering staff while on the New Britain Museum of American Art’s grounds. Any violation of the vendor guidelines will be held accountable to the renter. Equipment Vendors may begin setting up when your event contract states that set-up starts. Due to liability, equipment setup and breakdown must be done by a vendor. The New Britain Museum of American Art will not bear responsibility for any liability of rental equipment shortages (tables, linen, plates, speakers, lighting equipment etc). Set-up Vendors may begin unloading equipment in the Loading Dock at the start of event rental set-up hours and may not exceed 30 minuets. No vehicle may remain in the loading dock for any reason after unloading. Loading dock door must remain closed after unloading is complete. Break-down Caterer and vendors are responsible for leaving rented space(s) clean and free of trash. Only cleaning supplies provided by the museum are permissible. All rented equipment, decorations, and flowers must be removed from the premises during the contract defined break down hours; any violation will result in a fee to recoup additional labor hours. Decorations The following decorative items are not allowed: any type of candle, matches, helium balloons, glitter, wax, confetti or rice. We also do not allow sparklers as they require to be lit or matches given as a party favor. We also do not allow propane fueled cooking apparatus. Decorations may not be affixed to the walls nor hung from the ceilings. Facility Rental Tours We currently do not offer Docent lead tours during facility rentals. AV Equipment The museum does not provide any audio visual equipment. Corporate Museum members should contact Manager of Visitor and Volunteer Services, Morgan Fippinger at (860) 229-0257 ext. 222 to make special arrangements. Entertainment The vendor is responsible for any applicable licenses for live or recorded music. Subcontracted bands or DJ’s are required to contact the Event Coordinator at least two weeks prior to the event to consult on set-up guidelines within the museum. Photography Due to copyright laws and the safety of the art work, photography is not allowed in special exhibition galleries (designated area maps can be provided upon request). Non- flash photography will be allowed in the lobby, Stanley Works Center, Pritchard Terrace and permanent collection galleries. Special stand alone photo opportunity requests are handled on a case by case basis with the manager of Visitor and Volunteer services. Coat Racks A 40’ unsecured coat rack is located adjacent to the Museum lobby. A coat room attendant can be arranged through the event coordinator if desired. The Museum assumes no responsibility for items left on the coat racks or in lockers. Parking Guest parking is available in the Museum parking lot for 72 cars, on the street for approximately 150 cars, and also in Walnut Hill Park until 11:00 p.m. There is no fee for parking. The New Britain Museum of American Art is not responsible for any damage, theft or towing. Publicity/Invitations Use of the New Britain Museum copyright logo is not permitted. The renter is not to promote their event as a museum sponsored event. Any print materials should use the text “New Britain Museum of American Art” as the venue location solely for directional purposes. Smoking The Museum is a smoke-free facility and smoking is not permitted inside the buildings. Smoking is allowed outside of the front door of the Museum. Please use provided receptacles. Liability The renter agrees to assume all responsibility for injury to persons present at the event or loss of their property and agrees to assume responsibility for damage or theft to the museum and its artistic and other contents caused by anyone attending or present on the premises as a result of said renter’s event. The New Britain Museum is not responsible for any lost or stolen renters’ or caterers’ property or equipment rented for use by the renter or caterer. A certificate of Insurance Binder with the New Britain Museum of American Art as the recipient must be received ten days prior to the event date. (see attached sample) A certificate of Insurance Binder can be waived if the event meets all of the following criteria. Exhibitions Exhibitions and museum furniture may not be rearranged. The flat screen monitor in the Vance Lobby displays museum information and may not be used for rental purposes. Security New Britain Museum of American Art security staff will provide security for the museum and its guests. Renter and guests must comply with all security staff requests. Guards will be on duty at all times during the event and it is their express duty to monitor all movement of the catering staff as well as all guests in regard to the safety of the artwork. Security guards are under the direct supervision of the Museum and cannot receive instructions from anyone other than Museum personnel. Touching, obstruction, rearrangement, or disturbance of any artwork on display is absolutely prohibited. It is important to note that the Museum is located in a residential area. The conduct of any event must conform to the municipal and public safety regulations of the City of New Britain, particularly with respect to noise and traffic access. The Renter assumes full responsibility for any loss or damage to the building, contents, grounds or equipment whether by the Renter, guests, employees or caterer and must sign an agreement to abide by all rules and regulations as stated within these Policies. Cancellation The Museum reserves the right to cancel any special event as a result of unforeseeable circumstances such as severe weather conditions, fire or any other cause beyond the Museum’s control. The Museum also reserves the right of cancellation if the Renter fails to comply with any of the policies specified herein or makes changes in an already agreed upon event plan which might affect the Museum in a negative manner. Failure to produce a certificate of insurance binder naming the New Britain Museum of American art as an additional insurer constitutes cause for cancellation. Cancellations must be made 10 days prior to the event date to receive a 50% refund. Cancellations less than 10 days prior to an event will receive no refund. |
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Rent the Museum for Your Next Special Event